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Case Study: Enhancing Efficiency at AKE Infrastructure Pvt. Ltd. with SAP Business One



Company Overview

Company Name

AKE Infrastructure Private Limited

Industry

Infrastructure Development & Construction

Location

India

Employees

300

AKE Infrastructure Private Limited

AKE Infrastructure Private Limited is a leading company specialising in infrastructure development, civil construction, and project management. With expertise in road construction, bridges, and large-scale urban projects, AKE Infra plays a crucial role in India's expanding infrastructure landscape. As the company scaled its operations, it faced increasing challenges in financial management, procurement tracking, and project costing, making it essential to adopt a centralized ERP solution.

Challenges Before SAP Business One Implementation

Decentralized Financial Management
  1. Multiple project sites resulted in delayed financial data consolidation.
  2. Manual accounting processes led to errors and inefficiencies in reporting.
Procurement & Vendor Management Issues
  1. Tracking purchase orders, supplier payments, and contract agreements was tedious and prone to mismanagement.
  2. Material procurement was uncoordinated, leading to delays in project execution.
Lack of Real-Time Project Costing & Budgeting
  1. Difficulty in tracking project expenses in real time, affecting cost estimation.
  2. Uncertainty in resource allocation and project profitability analysis.
Inefficient Billing & Invoicing Processes
  1. Delayed invoicing affected cash flow.
  2. Subcontractor and client payments were not streamlined, causing financial discrepancies.
Scalability Concerns
  1. The existing systems could not support future expansion and growing project complexity.
 

Solution: Implementing SAP Business One

AKE Infrastructure Private Limited opted for SAP Business One to address its key business challenges and streamline financial, procurement, and project management processes.


Financial Management

Standardised accounting, taxation (GST compliance), and financial reporting.


Procurement & Vendor Management

Automated purchase order tracking and vendor contract management.


Project Costing & Budgeting

Integrated cost estimation and expense tracking across multiple projects.


Sales & Invoicing

Streamlined billing for clients and subcontractors, ensuring timely payments.


Inventory & Material Management

Optimised procurement planning and stock tracking for construction materials.


Automated Reporting

Configured real-time dashboards and financial analytics for better decision-making.

Key Benefits & Business Impact

Improved Project Costing & Budgeting

  1. Real-time visibility into project expenses, allowing for better cost control.
  2. Accurate financial data, ensuring profitable project execution.

Faster & Accurate Financial Reporting

  1. 20% reduction in the time taken for financial report preparation.
  2. Automated GST & compliance management for hassle-free taxation.

Optimised Procurement & Vendor Management

  1. Reduced material shortages and procurement delays.
  2. Better control over vendor contracts, payments, and purchase orders.

Improved Cash Flow & Invoicing Efficiency

  1. Faster invoice generation and payment tracking, leading to improved cash flow.
  2. Subcontractor payment process streamlined.

Scalability for Future Growth

  1. AKE Infrastructure now has a robust ERP foundation to support expansion and larger projects.